Purpose- The Katy Cavins Community Center is operated by the O’Fallon Parks & Recreation Department. These rules and regulations are intended to ensure that the facility will be used for education and recreation without sacrificing the quality of life in the surrounding neighborhood.
Qualified Groups and Individuals- The Katy Cavins Community Center may be reserved for use by the following, subject to the terms of these rules and regulations.
All events are to be concluded and clean up completed by closing time. Set Up and Clean Up must be done only during the time the facility has been reserved. Early set up or late clean up will not be permitted.
Areas Available-
1. Assembly Hall (capacity - 275 persons)
2. Recreation Room/ Kitchen (capacity - 20 persons)
Set Up and Clean Up- All set up and clean up is to be done by groups using the facility. Clean up equipment will be made available in the janitorial room next to the ladies restroom. Failure to properly clean the building will result in forfeiture of rental deposit and denial of the future reservations. All trash is to be bagged, tied, and removed from the building and placed in receptacles located on the east side of the building.
We do have a Set Up and Clean Up service available upon a 7 day notice.
Groups must take precaution to protect property from damage and mistreatment and be responsible for leaving the facility clean and in the condition it was found. In cases where property has been damaged or abused beyond normal wear, the City shall be paid for damages by the organization(s) and person(s) involved.
Parking- Parking is available in designated parking spots only. The parking lot across from Memorial Pool is available and there is limited space in front of the Katy Cavins Community Center.
Reservations- Reservations for the Katy Cavins Community Center facilities can be made with the Building Supervisor on a first-come first-serve basis. Rental fees and other charges must be paid in full when the reservation is made. Dates can be checked over the phone; however, dates will not be reserved until all necessary paperwork is received in the office. The Building Supervisor can accept reservations on an on-going basis with approval from the Director of Parks and Recreation.
The O’Fallon Parks & Recreation Department reserves the right to deny the use of the building for any event or purpose deemed by the Department to be: contrary to the public health, welfare, safety, disruptive to the surrounding neighborhood, promoting hate, violence, disorderly conduct, or unusually burdensome to the City’s public safety resources. These types of events are contrary to the purpose of the Katy Cavins Community Center.
The O’Fallon Parks & Recreation Department, other authorized personnel, or City of O’Fallon Police may revoke any permit previously granted, at any time, if it is determined that the application of permit contained misrepresentations or false statement; or, that any conditions set forth in the policies governing the safety of the participants in the activity/event of the applicant or the other patrons or visitors to the Katy Cavins Community Center is endangered by the continuation of such activity/event is in progress.
The Director of Parks and Recreation may designate prime time (weekends and evenings from 5:00 p.m. until closing); and, non-prime time hours with separate rental terms and conditions governing each. Standing reservations for regular meetings will be made only with approval of the Director of Parks and Recreation.
Cancellation Policy- Rental fees will be refunded in full if a reservation is cancelled at least 7 days prior to the scheduled event. If less than 7 days but at least 48 hours prior to the scheduled event, 50% of the rental fee will be refunded. Less that 48 hours notice will result in forfeiture of the entire fee. Damage deposit and security patrol will be refunded less any expenses incurred by the cancelled event.
Alcoholic Beverages- No alcoholic beverages are allowed to be sold or consumed in the building or areas immediately surrounding the building without DRAM Shop Insurance.
The City of O’Fallon Parks & Recreation Department will not be liable for any claims for injury to damages resulting from or arising out of the use of the Katy Cavins Community Center premises and the permit holder agrees to indemnify the City of O’Fallon Parks & Recreation Department and hold it harmless against any and all such claims, damages, losses, or expenses.
Rental Hours: Half day from 8am-3pm or 3pm – 10pm (11pm on Friday & Saturday)
This facility seats up to 350 individuals. The KCCC is great place to hold birthday, anniversary, and wedding parties. This includes 6’-round tables and chairs. Cleaning services are available depending on specifications. Friday set-up is available for an additional rental fee.
*Any rentals over 2 Hours will be considered a Half Day or Full Day rental. Set Up and Clean Up time are to be scheduled into your allotted time period. All rentals must only be in the facility during the agreed rental times.
For Invitation Information:
Street Address:
Katy Cavins Community Center
308 East 5th Street
O’Fallon, IL 62269
Mailing Address:
City Hall
Attn: Parks and Recreation Dept.
255 South Lincoln Street
O’Fallon, IL 62269
General Conditions-
a) The Katy Cavins Community Center is a smoke free facility.
b) No equipment installation or building modifications are to be made unless approved in advance by the Director of Parks and Recreation.
c) All decorations used in the building are to be as fireproof as possible. Any decorations to be attached to the building are to be approved by the Building Supervisor. All decorations are to be removed by the end of the event.
d) The Katy Cavins Community Center is not equipped for cooking; but, prepared food may be brought into the building for serving, provided all food and catering equipment is removed at the end of the event/activity.
e) Activities/events are to be carried on inside the building only and are not to expand to adjoining parking areas in a manner as to disturb neighbors.
f) No candles or other flammable materials shall be used, except for food warming equipment brought by caterers. Pre-approval is required for center pieces or other decorations.
g) The set up of chairs and tables is the responsibility of the group utilizing the facilities. The group is also responsible for the return of the tables and chairs to their original storage locations in good order.
h) All activities/events shall be properly controlled and supervised whenever persons participating in the activity are less than 18 years of age. A minimum of 2 adult representatives per 20 youth must be present in the building at youth events during the entire activity/event.
i) It is agreed that the person and/or organization making the reservation will be held responsible for ensuring that the Katy Cavins Community Center rules and regulations are complied with.
j) Do not bring valuables to the Katy Cavins Community Center.
k) Failure to comply with the above rules and regulations can and will result in forfeiture of security deposit and denial of access to the Katy Cavins Community Center.
l) The O’Fallon Parks & Recreation Department reserves the right to amend or modify these rules and regulations from time to time.
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